Digital Collections Management

Me with CMS BookInvest in the power of your digital collections.

Digital collections management is a necessary function for all archives, museums, heritage organizations, historical societies, and government agencies. Digitization tools, collections management systems, digital asset management systems, digital preservation principles, digital migration resources, and metadata creation each require extensive knowledge of best practices and an awareness of the latest digital collection tools and resources. Building a robust digital collection program and structuring digital collection projects correctly are critical for your organization to fulfill digital usership demands while meeting regulatory standards and help you meet your organization’s mission.

Get a free copy of my new book How to Select, Buy, and Use a Museum CMS, courtesy of Lucidea Press or order your paperback via Amazon.

My Experience with Digital Collections Management

Creating a digital collections management program takes knowledge, experience, and thoughtful investment. I have more than a decade of experience setting up a variety of stand-alone and collaborative digital collection portals, working with a dozen different collections management systems and digital asset management systemes, and establishing digital collections management programs at local libraries, regional repositories, and national museum cohorts (both in the US and abroad). No matter what type of collections you have, I have the knowledge and expertise you need to successfully set up your digital collections management program and projects.

“Rachael’s vast knowledge of current digital collection tools meant we were able to immediately identify the right CMS tools to consider for our consortia portal.”

Here’s How I Can Help

Whether you need to acquire digitization tools to digitize a collection, setup a new collections management system (CMS), implement digital preservation processes with a digital asset management system (DAMS), or migrate digital content to a new platform, I can lead you (and your collections) through the digital gauntlet. If you’re new to digital collections management, the work can be intimidating as you learn about digitization standards, digital preservation requirements, professional best practices for metadata publication, and digital usership principals. Each of these digital program areas are important and work together to help you manage and share your digital collections effectively. With more than a decade of experience specializing in digital collections management, I can help you build a comprehensive digital collections program with both sustainable methods for staff to follow and user engagement at the forefront.

“While keeping a broad perspective, Rachael happily gets down into the details of a specific application, acting as a ready reference in resolving specific catalog implementation issues.  Her expertise repeatedly helped us to avoid errors and subsequent work, and she even identified a software bug that was quickly scheduled for a fix by the software company.”

Services Offered

Here are a few examples of how I can work with your organization. If you don’t see what you need on the list, please contact me to get support.

Digital Collection Assessment: Assess existing and potential digital collection needs and compile a digital collection report with findings and recommendations. These reports are helpful when seeking grant or donor funding for future digital collection work or for reporting to higher administration to request resources for the digital collection.

Digitization Tools and Workflows: Evaluate and recommend digitization equipment based on collection needs and budget restrictions. Install technology, craft an efficient workflow for staff or volunteers to follow, and create collection catalog (metadata) templates based on professional standards and best practices.

Collections Management System (CMS) or Digital Asset Management System (DAMS) Selection and Implementation: Work with your team to assess the organization’s digital collection needs, research and vet potential systems, and assist during the CMS or DAMS implementation and content migration.

Digital Preservation Practices: Recommend the best way to digitally preserve your collection by selecting digital preservation tools and initiating digital preservation practices.

Training for Staff: Lead trainings for staff and volunteers in collection digitization (hardware and software), digitization standards, digital preservation practices, and cataloging (metadata creation).

Question: Are you ready to get started? Click here to schedule a free consultation. Or, feel free to connect directly: 503-922-3402, consulting@rachaelcristine.com.

Banner image courtesy of Lucidea Press. All other images owned by Rachael Cristine Consulting LLC.

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